Just installed the Notes 8.5 beta (at last) to stop recent contact auto-population
Thursday 17th July, 2008I've held off installing the public beta 1 of the Notes 8.5 client until now. No particular reason other than sheer indolence on my part.
Anyway, I finally forced myself to do it for one specific feature: the ability to stop this crazy auto-population of "recent contacts" in my personal directory.
This so-called "great" feature in the 8 client may be a boon for some, but for those who regularly work in a consultancy environment it is a pain. Let me explain by using an example:
We recently did a large infrastructure upgrade for a Notes client: it was in two stages, upgrading their existing infrastructure to Notes 7 (from 5) and then consolidating a large number of domains into one new domain. (The choice of going to 7 rather than 8 was dictated by their Japanese parent company).
During this project, I and others had accounts on their internal Notes environment and used these accounts for all project related communications. The client ID was segregated into a separate "location", but of course used the same personal directory. Over time, the "recent contacts" became populated with the internal Notes addresses of the people with whom I communicated.
Even though I stopped using this account four months ago, when we finished our main involvement, the internal addresses still appear in the type-ahead when I try to send email to people in the client company: even though of course I need to use the SMTP address now.
There appeared to be nothing I could do about it. I created a new view to display all the recent contacts and then deleted them all. Next day, they're all right back in there.
Notes 8.5 has an option to stop the auto-population of the recent contacts: and it was the first thing I enabled. I then deleted all the recent contacts records (you can do that in 8.5 as well without requiring a special view). So far, they haven't reappeared and all the irrelevant addresses have disappeared from the address type-ahead.
Anyway, I finally forced myself to do it for one specific feature: the ability to stop this crazy auto-population of "recent contacts" in my personal directory.
This so-called "great" feature in the 8 client may be a boon for some, but for those who regularly work in a consultancy environment it is a pain. Let me explain by using an example:
We recently did a large infrastructure upgrade for a Notes client: it was in two stages, upgrading their existing infrastructure to Notes 7 (from 5) and then consolidating a large number of domains into one new domain. (The choice of going to 7 rather than 8 was dictated by their Japanese parent company).
During this project, I and others had accounts on their internal Notes environment and used these accounts for all project related communications. The client ID was segregated into a separate "location", but of course used the same personal directory. Over time, the "recent contacts" became populated with the internal Notes addresses of the people with whom I communicated.
Even though I stopped using this account four months ago, when we finished our main involvement, the internal addresses still appear in the type-ahead when I try to send email to people in the client company: even though of course I need to use the SMTP address now.
There appeared to be nothing I could do about it. I created a new view to display all the recent contacts and then deleted them all. Next day, they're all right back in there.
Notes 8.5 has an option to stop the auto-population of the recent contacts: and it was the first thing I enabled. I then deleted all the recent contacts records (you can do that in 8.5 as well without requiring a special view). So far, they haven't reappeared and all the irrelevant addresses have disappeared from the address type-ahead.
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